how to apply for extenuating circumstances ucl how to apply for extenuating circumstances ucl

Where students can self-certify, mitigation is limitedto: If a student has ECs covering a period of up to 14 calendar days they can submit a self-certified claim to cover any assessments falling within that period. The EC guidance on this page is only for students studying in IOE (Faculty of Education and Society). At this point it is too late. Short-term support for illness, bereavement or other unexpected emergencies. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. You can make an EC claim through Portico. Make sure you submit your application in plenty of time to reduce added stress. Letter or certificate froma doctor or other registered medical professional external totheUniversity. If the deadline has already passed, the late submission may be condoned (i.e. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. 419 0 obj <> endobj Source: Shutterstock This could be: More about As a student, you are responsible for making known any circumstances which may affect your performance at assessment in good time so we can consider how to respond. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. The IOE EC panel will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. It is important that you check your Departments guidance, as the rules and procedure for each Department may differ. Any claims submitted after the assessment has started must be accompanied by evidence. UCL have an enhanced Extenuating Circumstances Procedure in place for the 2020/21 academic year. Extenuating Circumstances include, but are not limited to: During the pandemic, the definition of Extenuating Circumstances has been expanded toinclude: More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (Annex 4.1.1: Grounds for Extenuating Circumstances). /Tx BMC HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ Make sure that the date you have requested is allowed under the claim type you are submitting. You will usually find this in your Handbook, or ask yourDepartmentalTutor. Step 3: submit your application. Take a look in your student handbook to find the extenuating circumstance procedure. Please be advised that all photographs of positive Covid-19 tests MUST have your student ID in the photograph and also have the date clearly visible on a phone or a laptop. If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Extension approved? HA endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream Further information about the support available to you can be found on our Help and Advice pages. Alternatively, you can talk to the Undergraduate Tutor, Fabien Cante, or Clara Hall, who provides support to students in UCL Geography and can help signpost you to other services that may be able to help. Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. A figure caption or table title should be restricted to a succinct description of the figure or table to which it refers. endstream endobj 448 0 obj <>stream You can find a guide to submitting your claim on Portico on the UCL website. EMC If this is the case, the panel will let you know, within ten working days of receiving your application, that more time is needed to process your claim. You cannot defer coursework or the dissertation to the LSA you can only request a specific extension length. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream The evidence must be a signed statement from a registered doctor or other medical practitionerin UCL Student Services OR external totheUniversity. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Undergraduate Admissions Brown University, Statement of Nondiscrimination and Title IX Resources, Resumed Undergraduate Education Applicants, Open details for Extenuating Circumstances and Extensions. I have offers from manchester and UCL. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; If you're struggling with situations beyond your control, extenuating circumstances could help. You will need to provide the additional evidence within four weeks of being contacted. Sport is for everyone, and well help you find your level. You will need to submit as a single file in one of the following formats: Microsoft Word (DOC) and Adobe Acrobat (PDF). You will receive a written response as soon as possible. If you apply after the exam has passed you must do so within a week of the missed exam, and should see your doctor as soon as possible for evidence. Requests submitted after the deadline, or after time-limited assessments have started, will not be approved. Your EC will only be validated on receipt and evaluation of your evidence. ` & However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable. Deadlines for Geography modules are available from the Moodle pages for each module. review their decision. We provide opportunities for 300 staff and have an annual turnover of more . This is synonymous with "mitigating," or "exceptional" circumstances. If your circumstances are not sudden, unexpected and beyond your control, UCL has a wide range of other options to support your studies please seeSection 1: How to Use This Frameworkfor more details. endstream endobj 444 0 obj <>/Subtype/Form/Type/XObject>>stream If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submit earlier. However, they can be used for any event that constitutes a legitimate EC where evidence cannot be obtained. SeeSection 2.7: Self-Certification. All illustrations must be discussed in the text. Unless otherwise stated by the course convenor, all coursework is submitted electronically to TurnItIn via Moodle; a hard copy is not required, except for the final year dissertation. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panel. If the illness of your relative has had a direct effect on you, such as an impact on your own health or mental wellbeing, you will also need to provide the appropriate medical evidence verifying the impact this has had onyoutoo. EMC Longer-term conditions and disabilities that you may have are covered by UCLs Student Support Framework. Self-certified ECs: No earlier than 2 weeks before the deadline. EMC From a casual class to captaining a competitive club, live an active lifestyle with us. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you can appeal via UCL'sAcademic Appeals Procedure. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Please avoid sending photographs that you think illustrate your condition. If your familys financial circumstances have changed and the application fee now poses a financial hardship, you or your counselor may follow up with us to request a fee waiver. Etymology Examination stress is a common experience and not usually considered an extenuating circumstance. You must submit your late evidence no more than four weeks after submitting your EC application. Police/crime report (a crime number on its own isnotacceptable). UCLs Grounds for ECs explain what will normally be considered. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. Applying for an EC STEP 1. Wherever your curiosity takes you, whatever passion inspires you, youll find a home in our student-led groups. You may wish to start by speaking with your personal tutor. What qualifies for extenuating circumstances? hb```b``.g`c`odd@ A;2t`o6/rWx& x26>r@00 Jtt4 d30iS K231`6`K9 `pq kWdQcSb There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Letter from your doctor or medical practitioner). If you are not sure which mitigation is right for you, you can discuss this with your personal tutor or the IOE EC team. You can self-certify for ECs within certain conditions. The support universities offer will vary depending on the institution and your personal situation but is likely to come in the form of an extended deadline, extra time in exams, entitlement to a transcriber or notetaker, or increased accessibility. London, E16 2RD If you are unable to complete assignments or attend required classes/exams due to unforeseen circumstances, you can apply for extenuating circumstances. We are the representative body for University College London's (UCL) students, one of the most diverse student communities in the world. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. exams) to the next assessment period. If you are not sure whether you should use Extenuating Circumstances,Section 1: How to Use This Frameworkincludes details of all the different support that is available to you. You can find further guidance on what your evidence should include in UCL's Academic Manual. Course lecturers will advise you of the word limits and format to be followed in their individual course, but the normal format for presentation is as follows: Illustrations should be included within the text, to fit within the A4 format. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. You should receive a response as soon as possible and no more than ten working days after submitting your application (unless you are submitting your evidence late). In these circumstances you will need to provide a letter from a doctor or other registered medical professional stating the impact this event hadonyou. Rather than letting your life snowball and impact your personal, academic and even financial life, universities have structures in place to help you navigate hard times. H1 EwNL '\CK0R*?z+|VGyw:/::%0',I! oH(u={C\ 2`A-3[aADC1|G=ok7CY However, you have the right to appeal your results via the. We may be able to support you better through, Submit your EC application as soon as possible. E.g. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Source: Glenn Cartsens Peters/Unsplash. Usually, you apply through your subjects department. In times of crisis, health and safety are paramount, and taking care of yourself and your family always take precedence. If you cannot obtain the necessary evidence in time to submit your EC claim, you must still submit your application on time and indicate that your evidence is to follow. Work will not be accepted by email. If you are ill or your studies have been affected by other serious events, you can submit an Extenuating Circumstances form. endstream endobj 420 0 obj <>/Metadata 41 0 R/Names 476 0 R/PageLayout/OneColumn/Pages 417 0 R/StructTreeRoot 84 0 R/Type/Catalog>> endobj 421 0 obj <>/ExtGState<>/Font<>/ProcSet[/PDF/Text/ImageC/ImageI]/XObject<>>>/Rotate 0/StructParents 0/Tabs/S/Type/Page>> endobj 422 0 obj <>/Subtype/Form/Type/XObject>>stream /Tx BMC /Tx BMC EMC If you have any concerns or questions about the Extenuating Circumstances process,contact theAdvice Serviceas soon as possible to make sure you have all the information you need to make yourdecision. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. follow the on-screen prompts to complete your application, A comprehensive guide on submitting an EC claim can be found here:Guide to submitting your claim on Portico, If the EC Panel does not have enough evidence to make a decision, you may be asked to provide new or additional evidence. However, theywillconsider your circumstances if there is a significant failure of the University network systems or serious problems with academic project work such asequipmentfailure. Use the "Satisfactory Academic Progress Appeal - Unit Cap" form on the Financial Aid Website.) Your non-medical evidence should cover the following points: Disability and long term illness: Disability, including ongoing, long term illness and recurring and diagnosed illness would not usually be considered under the Extenuating Circumstances procedure, with the exception where there has been a particular worsening, serious episode or mental health crisis and documentary evidence can be provided. Conventional ECs: No more than 2 weeks before the deadline and normally no more than 5 working days after the deadline. Ifyou are still unhappy after the review, you. If a student experiences circumstances which prevents them from meeting a deadline that are sudden, unexpected, significantly disruptive and beyond their control, they should submit an Extenuating Circumstances (EC) Form to the Department of Geography. /Tx BMC This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. endstream endobj 438 0 obj <>/Subtype/Form/Type/XObject>>stream Appendices of statistical data, etc., may be used, but tables or figures should normally be placed within the text. They should be identified as Table 2 or Figure 1 etc, and all must have a short descriptive title. But life isnt always easy. Lead your club, society and the whole Students' Union Nominate Now . The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. It can be unwise to request extensions because there is often a knock-on effect that means youll end up deferring the stress and bunching up deadlines. - To be clear, we are NOT asking for the ability to affiliate NEW RUMS clubs. All other EC claims should be submitted as soon as possible, and no more than one week (five working days) after the first affected assessment. Family emergency while studying abroad? To download the form, and to see deadlines, log in to theExtenuation Informationpage (Sharepoint link). However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. . All IOE EC requests are considered by the IOE EC panel. You can find the Extenuating Circumstances form here. Extenuating circumstances refer to a situation or situations beyond your control that have the potential to severely affect your academic performance. What qualifies for extenuating circumstances? Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Your evidence will need to cover the full period for which you are requesting mitigation. If you have submitted a self-certified EC claim, this will be considered by staff in your department, who will try to give you a response as quickly aspossible. Other universities may prefer to meet with you in person to decide how to move forward. /Tx BMC Your department may also need to seek approval from your faculty or from the Vice-Provost (Education and Student Experience) for some types of mitigation. If your ECs are submitted late, your evidence should help to explain the delay. Applying for an EC using self-certification. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. Some other situations beyond your control typically arent considered viable extenuating circumstances. Read about our Research Excellence Framework submissions and results. You can find a guide to submitting your claim on Portico on the UCL website. Disability and long term illness:Disability, including ongoing, long term illness and recurring and diagnosed mental illness would not usually be considered under the Extenuating Circumstances procedure,with the exception where there has been a particular worsening,serious episode or mental health crisis and documentary evidence can be provided. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. If you can imagine it, theres probably a society for it. Is the claim supported by appropriate evidence? patrick sandoval parents; sauerkraut and dumplings origin; what happened to nike flyknit racer. how to apply for extenuating circumstances ucl.